Constitution of the Duke Programing Contests Club
- 1 Preamble
- 2 Article I: Membership
- 3 Article II: Officers
- 3.1 Section 1: Structure of the Board
- 3.2 Section 2: Elections and Senate Guidelines
- 3.3 Section 3: President
- 3.4 Section 4: Vice President
- 3.5 Section 5: Treasurer
- 3.6 Section 6: Secretary
- 3.7 Section 7: Competitions Chair
- 3.8 Section 8: Publicity and Recruitment Chair
- 3.9 Section 9: Nutrition Chair
- 3.10 Section 10: Wiki Chair
- 4 Article III: Meetings
- 5 Article IV: Operations
The name of this organization shall be Duke Programming Contests Club (DPCC). The purpose of this organization is to popularize programming contests, in special the International Collegiate Programming Contest (ICPC). The organization intends to spread out the idea of programming contests, showing how exciting they can be, organize weekly meetings to discuss programming problems and promote internal programming contests at beginner and intermediate levels, offering prizes for the best contestants.
Article I: Membership
General membership of the Duke Programming Contest Club shall be open to all registered Duke undergraduate students. Active members enjoy equal voting rights in selecting the officers of the organization as well as the opportunity to run for said officer positions. Active members are those who have participates in at least one event organized by the club within the past semester or in the previous year’s ICPC regional contest. All students are entitled to participate in any and all events or activities sponsored by this organization.
Article II: Officers
Section 1: Structure of the Board
The Executive Board of DPCC shall be divided into two parts: Executive Committee and General Officers. All Officers serve a term of one year.
- Officers on Executive Committee include the President, Vice-President, Treasurer, and Secretary;
- General Officers shall include Competitions Chair, Publicity and Recruitment Chair, Nutrition Chair, Wiki Chair.
Section 2: Elections and Senate Guidelines
All members of Duke Programming Contest Club are eligible for positions on the board of DPCC. Candidates are to deliver a speech lasting no longer than 3 minutes followed by a one-minute question and answer session. Elections for both Executive Committee and General Officers shall be held at the beginning of spring semester. If necessary an additional election will be held in the middle of the fall semester. Officers shall be elected by the simple majority of votes.
Guidelines for Election
- Elections shall include at least two weeks’ notice prior to election date;
- Elections shall be free, formal, and publicized.
- An impeachment procedure may be submitted at any time with support of at least half of the group, or a majority vote of the executive committee.
- Impeachment proceedings shall have at least 2 weeks' notice.
- An impeachment will succeed if approved by 2/3 of voting active members.
Section 3: President
The President shall preside over and set the agenda for all Executive and General Body meetings. The President shall be responsible for the overall vision and course of the organization as well as the power to assign and delegate tasks to other officers. The President will be the primary liaison between DPCC and other campus organizations.
Section 4: Vice President
The Vice President shall work closely with the President. He or she shall be tasked with assuring that all tasks delegated to other officers is completed in a timely and appropriate manner. In the absence of the President the Vice President shall assume all powers and duties belonging to the office of the President.
Section 5: Treasurer
The Treasurer shall at the start of each semester generate a budget report containing all expected expenses in the coming months; he/she shall monitor and record all financial transactions undertaken by the organization. He/she shall apply for all forms of funding available to the organization. In addition, the Treasurer shall register with the appropriate offices and departments and all DPCC events and activities.
Section 6: Secretary
The Secretary shall be tasked with all official documentation, including but not limited to meeting minutes. The secretary shall also be charged with attending, documenting, and recording each DPCC event and activity in the same capacity as a traditional Historian.
Section 7: Competitions Chair
The Competitions Chair shall be responsible for organizing all internal competitions, by creating problems, logistics and supervising the contest itself.
Section 8: Publicity and Recruitment Chair
The Publicity and Recruitment Chair is responsible for sponsoring the club and initiating all the new members on programming competitions. It shall also publicize events in the form of flyers, emails, and other types of media as well as delegate and assign the task of distribution to other members of the Executive board.
Section 9: Nutrition Chair
The Nutrition Chair shall be responsible for the ordering and/or preparing the food necessary to keep the members in functional conditions during all major events such as the internal competitions.
Section 10: Wiki Chair
The Wiki Chair shall be responsible for maintaining the Wiki page of the DPCC and add new information as soon as it is available, e.g. election results, competition results.
Article III: Meetings
Section 1: Executive Meetings
Executive meetings of DPCC shall be held once a week. Exceptions must be approved by the Executive Committee.
Section 2: Special Meetings
Special meetings may be called by President or called by any Officer if approved by two-third of the Officers.
Section 3: Absence of Meetings
Officers who have been absence for four meetings in one semester may be removed from board based on the decision of Executive Board. In the event of absence or tardiness, one must notify the president and secretary in advance.
Article IV: Operations
Section 1: Quorum
A quorum for conducting any business of the organization shall consist of a simple majority of the total membership.
Section 2: Ratification
The initial Constitution shall become effective upon a 2/3 vote of the initial membership.
Section 3: Amendment
Amendments may be submitted in written form to the Executive Committee. The Executive Committee may, by a 2/3 vote propose the amendment to the group as a whole. The amendment shall be voted on by the active members of the group on a date no less than one month after proposition by the executive committee, and shall be considered ratified if approved by 3/4 of all active members who cast a ballot.